What We Learned From Going 100% Remote As A Digital Agency

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"So, how's the remote working thing going for you?"

Right about now I get this question a lot, not only from other team members, but from friends and family struggling with working from home the first time and dealing with all the changes that go together with this situation. Since I've worked remotely for quite some time before Corona happened, and most people write about logistical and technical problems or the troubles that business owners have, I'd like to talk about the company culture part from the perspective of an employee.

It's fair to say that we weren't big on remote working a few years back. Being mostly software developers and web designers, we basically had the opportunity to work from anywhere with just our laptops all along. However, for a long time this was mostly discouraged. The single most important reason for this was simple and I can see the appeal there: We are a tight knit group of people who will hang out after hours a lot so that working late would shift gradually into partying on more days of the week than not. Working remotely wouldn't really fit into this concept because constantly hanging out with your friends via webcam isn't the greatest for most people.

As the company grew and we suddenly had students on board studying in another town, some of us having children and needing more time at home, and even me proposing that I'd need to work from Sweden for quite some time due to personal reasons (my girlfriend moved there), that was when the demand for remote work became bigger and more obvious.

That this way of working was an afterthought became quite obvious at that point, because most of us weren't used to it. For example, asynchronous working is a skill we had to learn and still have to improve, where remote doesn't mean that you're available by email and Slack 12 hours a day. The need for messaging and writing things down in detail increases but it's really important to time-box these activities. Maybe check your messages at predefined times in your working day, maybe around conference calls, where focus is low anyways. There's nothing more unproductive than getting pulled away from focused work by constant notification bombardments.

But that's only one example and I'd like to dive more into company culture now. With the ability removed to hang out in day to day life and having to cancel a lot of meetups and talks because of social distancing, it's a challenge to keep the spirits up and people connected. It doesn't matter how much of an introvert you are, real social interaction is an essential part of us and with a big part of that removed by not being able to see and hear people (even subconsciously) at the office all the time, it can get lonely in your home really fast, especially if you live alone anyways.

Zoom Call recap in Slack

So naturally we thought about ways to keep connected and some of these may work for you and some don't, but let's just have a look at what helped us these last days:

  • We've introduced some new Slack channels, especially a 'check-in-and-out' channel. The idea here is to give people a place to talk about what they have planned for or have done that day. There's no one keeping track there but it's more of a chance for us to have these updates about others' projects which would normally happen when we randomly meet in our kitchen and social space. To say the truth, I've never been informed better about the state of the other projects in the agency.
  • We've set up a discord server, to hang out in breaks and after hours, just to talk, game together or share some funny pictures and news. In no time, there have formed some new groups of people who play games like Don't Starve Together and Apex Legends in the evening.
  • Needless to say, we've moved all our calls and meetings to Google Hangouts, Slack video chat as well as Zoom.us for large presentations. The special thing here is that we don't only do super business-related stuff in some of these calls, but also have some in which we just talk and brainstorm ideas to make the best out of the current situation. This includes ideas not just for us but for the community as a whole. Our largest video call as of yet had over 60 colleagues participating for an hour, packed with ideas and people super interested in moving forward in these difficult times.
  • Also, we've introduced some games in Slack, especially one where a picture of a home office setup from one of us is posted in the morning and then everybody can guess who the owner is. The solution will follow in the evening and it's been a great success since it has started.
  • On top of these bigger team activities, we're doing remote coffee 1on1 meetings where a bot is choosing pairings of two each week and they'll decide a time and place to do a video call and just get to know each other better.

There's a lot more going on and these have been only insights of the first weeks of working in de facto lockdown, but for now things are working out quite well.

Home Office guessing game

So, what happens next? For us, that's up to the amount of new Corona virus cases in Germany and how the authorities will react to it. A possibility could be that we'll move to a model like in China where everything is still super strict, but business is picking up again. Or maybe we'll be in tight lockdown for a few months. But whatever is happening these next weeks, I think we are mostly prepared for it. It took us a time getting used to the circumstances (and seriously, most of us would like it to be over very quick), but now we have the means to stay connected, healthy and even productive for the time being.Stay tuned for the second part, where I'll take a glimpse into the future of remote work and education.

Did we spark your interest? We currently have some opportunities open so get in touch with us!